GDPR

Information on the processing of personal data

Dear Data Subject,

We would like to inform you about how and for what purpose the Ministry of Tourism and Sport of the Slovak Republic, registered office: Pribinova č. 8, 821 09 Bratislava, as the controller, processes your personal data. At the same time, we would like to introduce you to your rights in the field of personal data protection. If you have any questions or exercise your rights in the field of data protection, please contact our Data Protection Officer directly via the contacts listed below.

Our goal is to preserve your privacy as much as possible, so we have implemented various measures to protect personal data from any unauthorized access. More information on the conditions of processing your personal data by the Ministry of Tourism and Sport of the Slovak Republic can be found in the following sections of this document.

Who is the controller and what are their contact details?

In accordance with the relevant legislation in the field of personal data protection, the personal data controller is the Ministry of Tourism and Sport of the Slovak Republic. We are available to you at any time via the following contact details:

Pribinova 16549/32
810 08 Bratislava
Slovak Republic

Who is the controller's responsible person?

In connection with any question regarding the processing of your personal data by the controller and the exercise of your rights in the field of personal data protection, please do not hesitate to contact our Data Protection Officer via the following contact details:

E-mail: gdpr@mincrs.sk

You can also report a breach of personal data protection security and any suspicion of violation of rights and obligations in the field of personal data protection to the Data Protection Officer.

Who can be a data subject?

Data subjects whose personal data we may process as part of the performance of legal tasks, in particular in the field of: tourism; Sport; crisis management and protection of classified information; economic mobilisation; are (depending on the specific processing operation) in particular the following persons:

  • senders of requests under the Freedom of Information Act, and/or senders of "civil questions" that have been forwarded to the Ministry through info@mincrs.sk;
  • a natural person who comes as a visitor or as a page to visit an employee of the Ministry;
  • employees of the Ministry, spouses of employees of the Ministry, dependent children of employees, parents of dependent children of employees, close persons, former employees of the Ministry;
  • persons performing work on the basis of an agreement on the performance of work outside the employment relationship;
  • job seekers within the competence of the Ministry;
  • nominated and selected candidates for statutory bodies within the competence of the Ministry;
  • proposed important personalities of social, political and cultural life, as well as important sports personalities proposed for a state award through the Ministry;
  • proposed important personalities within the ministry for the award of departmental awards;
  • employees of the Ministry included in the Ministry's contingency plan and/or applicants for security clearances and their family members;
  • employees of economic mobilization entities under the jurisdiction of the ministry;
  • petitioners or their representatives and other natural persons whose personal data are necessary for the resolution of the petition;

For what purposes and on what legal basis do we process your personal data?

We process your personal data, depending on the specific processing operation and its legal basis, in particular for the following purposes:

  • managing the personnel and payroll agenda of the Ministry's employees in accordance with related legal regulations (in particular Act No. 311/2001 Coll. on the Labour Code, as amended, Act No. 461/2003 Coll. on Social Insurance, as amended, Act No. 580/2004 Coll. on Health Insurance and on Amendments to Act No. 95/2002 Coll. on Insurance and on Amendments to Certain Acts);
  • records of submitted requests for access to information pursuant to Act No. 211/2000 Coll. on Free Access to Information and on Amendments to Certain Acts;
  • registering complaints of civil servants of the Ministry pursuant to Act No. 55/2017 Coll. on the Civil Service and on Amendments to Certain Acts and Act No. 9/2010 Coll. on Complaints, as amended;
  • registering complaints of natural persons pursuant to Act No. 9/2010 Coll. on Complaints, as amended;
  • filling a vacant position on the basis of the consent of a potential candidate for the position to be filled.
  • registration and management of appeal proceedings and appeal proceedings within the competence of the Ministry, in particular pursuant to Act No. 160/2015 Coll. Code of Civil Procedure, Act No. 162/2015 Coll. Code of Administrative Procedure and Act No 40/1964 Coll., the Civil Code, as amended;
  • registration of documents within the Ministry's registry pursuant to Act No. 395/2002 Coll. on Archives and Registries and on Amendments to Certain Acts, as amended, in the performance of specified tasks;
records of documentation related in particular to the control of public procurement and the public procurement of goods, services and construction works itself pursuant to Act No. 343/2015 Coll. on Public Procurement and on Amendments to Certain Acts, and Act No. 357/2015 Coll. on Financial Control and Audit and on Amendments to Certain Acts;awarding employees and personalities in the form of departmental awards or a proposal for the award of a state award in accordance with Act No. 522/2008 Coll. on Decorations of the Slovak Republic and the provided Operator's Statement on the granting of consent by the person concerned to the Ministry (for departmental awards);processing of selection procedures and personnel agenda of statutory bodies of legal entities within the founding competence of the Ministry in accordance with Act No.  55/2017 Coll. on the Civil Service and on the Amendment of Certain Acts, Act No. 552/2003 Coll. on the Performance of Work in the Public Interest, as amended, Act No. 311/2001 Coll. the Labour Code, as amended;processing reports of anti-social activities pursuant to Act No. 307/2014 Coll., certain measures related to whistleblowing of anti-social activities and on amendments to certain acts;processing of accounting documents at the Ministry, e.g. pursuant to Act No. 431/2002 Coll. on Accounting, as amended, Act No. 222/2004 Coll. on Value Added Tax, as amended, Act No. 145/1995 Coll. on Administrative Fees, as amended;filling a vacancy based on the consent of a potential candidate for the position to be filled;registration and management of court proceedings, in particular pursuant to Act No. 162/2015 Coll. Code of Administrative Procedure and Act No. 514/2003 Coll. on Liability for Damage Caused in the Exercise of Public Authority and on Amendments to Certain Acts.registration and management of executions pursuant to Act No. 233/1995 Coll. on Court Bailiffs and Enforcement Activities (Enforcement Code) and on Amendments to Other Acts;registration and recovery of receivables pursuant to Act No. 374/2014 Coll. on State Receivables and on Amendments to Certain Acts, as amended;registering and handling submissions and notifications pursuant to Act No. 300/2005 Coll., the Criminal Code, as amended;publication and registration of contracts of the Ministry pursuant to Act No. 546/2010 Coll. of 9 December 2010 amending Act No. 40/1964 Coll., the Civil Code, as amended, and amending certain acts, Act No. 211/2000 Coll. on Free Access to Information and on Amendments to Certain Acts (Freedom of Information Act), Act No. 382 of 19 October 2011 amending Act No. 211/2000 Coll. on Free Access to Information and on Amendments to Certain Acts (Freedom of Information Act), as amended, and Government Regulation No. 498/2011 Coll., laying down the details of the publication of contracts in the Central Register of Contracts and the requirements of information on the conclusion of a contract;registration of persons – statutory representatives and athletes for the purpose of drafting contracts for the provision of contributions and subsidies, administrative processing of personal data in the registration of professional athletes – self-employed persons and administrative processing of personal data in the registration of sports experts in accordance with Act No. 440/2015 Coll. on Sport and on Amendments to Certain Acts, as amended;Processing of comments from the interdepartmental comment procedure pursuant to Act No. 400/2015 Coll. on the Creation of Legal Regulations and on the Collection of Laws of the Slovak Republic and on Amendments to Certain Acts, as amended, Legislative Rules of the Government of the Slovak Republic;Recording and recording of contact details of persons involved in the work of working groups, commissions, persons invited to working meetings, representatives of central state administration bodies, public administration, self-government or professional organizations, representatives of the third sector, representatives of the academic community, representatives of the internal departmental environment, etc., including contacts to these persons provided in the form of business cards and other presentation forms pursuant to Act No. 575/2001 Coll. the organisation of government activities and the organisation of central state administration, as amended, Act No. 400/2015 Coll. on the creation of legal regulations and on the Collection of Laws of the Slovak Republic and on amendments to certain acts, Legislative Rules of the Government of the Slovak Republic;registration of education and professional competence of auditors, inspection of sports experts, inspection of sports organizations, inspection of athletes and suggestions from athletes pursuant to Act No. 440/2015 Coll. on Sport and on Amendments to Certain Acts, as amended;coordinating and arranging foreign business trips of the Minister, State Secretaries and the Secretary General of the Service Office pursuant to Act No. 311/2001 Coll. Labour Code, as amended, Act No. 55/2017 Coll. on Civil Service and on Amendments to Certain Acts, as amended;keeping the Register of Tourism Organizations and information on organizations and their bodies pursuant to Act No. 91/2010 Coll. on the Promotion of Tourism, as amended;

What categories of personal data do we process?

The subject of our personal data processing is primarily a general category of personal data (e.g. name, surname, title, place of residence, date and/or place of birth, email address). The specific scope of the data processed depends on the purpose for which we process the data.
We would like to point out that in some cases, if it is necessary to fulfil the tasks or obligations set out by law, we may also process a special category of your personal data (e.g. the health condition of employees as part of the fulfilment of payroll and personnel agenda, or the assessment of occupational diseases).

What if you do not provide personal data?

In the case of processing your personal data within the framework of:

  • compliance with a legal obligation, failure to provide the necessary data results in the fact that we cannot perform the action associated with the legal requirement to provide the data in question;
  • conclusion or performance of a contract to which you are a party, failure to provide the necessary data results in the fact that we cannot conclude the contract in question or fulfil our contractual obligations.

How do we process your personal data?

The processing of your data may be manual, but also automated, which takes place in our information systems or in the information systems of our processors.

We process your personal data through selected employees of the Ministry of Tourism and Sport of the Slovak Republic. In this context, we make sure that only authorized and trained employees have access to your personal data, and that they maintain confidentiality about all data (personal or otherwise) that they have learned about in the course of their work.

How do we collect your data?

We primarily obtain personal data directly from you, for example from communication, submissions, email or through other electronic forms of communication.

In some cases, however, we also receive data from third parties, such as your employers or other state and public authorities.

To whom do we disclose your personal data?

Depending on the purpose of data processing, we may make your data available and provide:

  • the relevant state administration and public authorities (e.g. the Ministry of Finance of the Slovak Republic, the Ministry of the Interior of the Slovak Republic, the Ministry of Economy of the Slovak Republic, the Ministry of the Environment of the Slovak Republic, District Offices, Law Firms representing the Ministry, the Public Procurement Office of the Slovak Republic, the Slovak Post, Slovak Telekom, the Regulatory Office for Electronic Communications and Postal Services, etc.);
  • social insurance agency, health insurance companies;
  • law enforcement authorities;
  • competent court.

You can request a list of our contractually authorized personal data processors at any time through our Data Protection Officer. However, we only disclose your personal data to the extent necessary and in the form necessary to achieve the purposes set out in this document.

Where do we process your personal data?

We process your personal data only in the European Union.

How long do we keep your personal data?

We generally store your personal data for the period stipulated by legal regulations (in particular Act No. 395/2002 Coll. on Archives and Registries and on Amendments to Certain Acts), our registry plan, contract, or for the duration of our legitimate interest.

We store personal data that we process for the purpose of fulfilling our legal obligation for the period specified by the applicable legal regulations.

We store the personal data that we process for the purpose of performing the contract for the duration of the contract and subsequently for as long as our legitimate interest persists (as a rule, for the duration of the limitation periods when we may be interested in asserting or defending our legal claims, and in the event of the initiation of court or similar proceedings, for the duration of these proceedings and subsequently for the expiry of the deadlines for filing extraordinary remedies and during the proceedings after the filing of extraordinary remedies).

We will not keep your data for longer than necessary.

What are your rights in the field of personal data protection?

In accordance with the relevant legislation in the field of personal data protection (unless otherwise stipulated by a generally binding legal regulation), you have the right to:

  • for information regarding the processing of your personal data;
  • to access your personal data, including the right to obtain a copy of your data that we process;
  • the portability of your data that you have provided to us (in a structured, commonly used and machine-readable format) and which we process on the basis of your consent, as part of the performance of a contract or at your request prior to entering into a contract, and which are processed by automated means; you may request that we provide your data to another controller – however, we can only ensure this if such transfer is technically possible; that right does not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  • to correct erroneous data, where it is possible to add incomplete personal data or add additional data through the above contact details. If the accuracy of your data is disputed, you can request the restriction of its processing for the period during which we verify its accuracy;
to restrict the processing of data under specified conditions, under which we will store the data but not otherwise use it;request the deletion of their personal data, but only in cases stipulated by legislation in the field of personal data protection, for example, if:
  • Your data is no longer necessary for us for the purposes for which it was collected or otherwise processed;
  • your data is processed on the basis of your consent, and you have withdrawn this consent;
  • you do not consent to the processing of your personal data on the basis of our legitimate interest; as long as your interests are verified, we will restrict the processing and, if your rights take precedence, we will delete the data at your request;
  • you do not agree to the processing of your personal data for marketing purposes;
  • it is necessary to comply with a legal obligation;
  • where the processing is unlawful;
  • if you have given consent to the processing of your personal data, you can withdraw this consent at any time through our Data Protection Officer, in person or using other contact details of the Ministry of Tourism and Sport of the Slovak Republic;
  • contact our Data Protection Officer at any time, using the contacts provided in this information on the processing of personal data. You should also contact the Data Protection Officer if you believe that we have violated your rights under data protection law;
  • If you believe that your rights have been violated in connection with the processing of data or you have been directly affected by your rights in the field of personal data protection, you have the right to contact the competent supervisory authority (Office for Personal Data Protection of the Slovak Republic, address Hraničná 4826/12, 820 07 Bratislava – Ružinov) or the competent court.

What is your right to object?

You have the right to object at any time to the processing of your personal data, which is carried out on the basis of our legitimate interest. If you wish to raise such an objection, you can do so through our Data Protection Officer, in person or using other contact details of the Ministry of Tourism and Sport of the Slovak Republic.

If we find that our legitimate interest outweighs your rights and freedoms, we may continue to process your personal data. If your objection is considered justified, it may mean that we will no longer process your personal data for the given purpose.

How often do we update this information?

We review this information on the processing of personal data on an ongoing basis and may change and update it from time to time (in particular to comply with legal regulations and personal data protection procedures).